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Project Management for Architects

As an architect, you’re tasked with bringing ambitious designs to life for your clients. In the design stages of the project, your days are filled with lots of creativity and problem-solving. You’re sketching, modeling, and iterating, all with the goal of capturing your client’s vision in the design. However, once the design and construction documentation are complete, and construction begins, your role will shift. You now need to manage and support the people on site who are building what you designed.

Project management may not be the most exciting part of an architect’s life but it’s such an important skill to master. It’s during this phase that your attention to detail and project oversight will be crucial. Conducting regular site visits, coordinating with contractors, and ensuring the design intent remains intact throughout the build process are essential for the project’s overall success. In this article we will look at some skills that are essential for project management and some easy-to-use software that will help you manage this role with less stress!

Essential Skills for Project Management

Let’s start by looking at some essential skills for project management in construction. Just like in any other field, a good project manager in construction tends to have the following traits and skills:

1. Communication and People Skills

  • The ability to communicate effectively with the client, team members, contractors and other stakeholders involved in the project.
  • Being able to articulate project goals, timelines, and expectations clearly.
  • Having good listening skills to understand and address concerns and feedback. 
  • Being adept at resolving conflicts diplomatically and facilitating productive discussions.

2. Organizational Skills

  • Proficiency in managing project budgets, evaluating expenses, and making necessary adjustments to keep the project financially on track.
  • Being able to efficiently organize project documents, drawings, and specifications.
  • The ability to document progress properly during site visits and inspections.
  • Proficiency with project management and other relevant software tools.

3. Time Management

  • The ability to set realistic project timelines and deadlines.
  • Being proactive. Anticipating potential delays and taking preemptive action to keep the project on schedule.
  • Being able to prioritize tasks effectively to maximize productivity.
  • Adapting to unforeseen challenges and being flexible to ensure the project progresses.

4. Problem Solving Skills

  • Being able to identify and address potential issues and obstacles early.
  • Balancing client expectations, budget, and construction constraints effectively.
  • Ability to implement creative solutions to overcome challenges.

5. Attention to Detail

  • Being able to identify and document discrepancies or defects during site visits.
  • Ensuring that constructed elements match the original design specifications.
  • Ability to monitor project progress and ensure that it’s on schedule.

Software for Project Management

Now that you know what skills are needed to become a good project manager, let’s look at some useful software to help you manage your day to day as an architect on site. These tools have been selected for their simplicity and ease of use:

Task Management and Communication



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Basecamp is a project management and communication tool that offers simple task management, file sharing, messaging, and scheduling features. It’s perfect for architects who like simple and centralized platform for managing projects and collaborating with team members.


Photo Management and Documentation



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SiteCam is a simple photo management and reporting tool specifically designed for construction teams and architects. SiteCam streamlines data collection, backs up photos automatically to the cloud and shares them instantly with your team. Rather than having your phone full of unsorted construction photos, have them organized with the location on plans, timestamps and notes!


Time Tracking



Clockify is a popular time tracking tool that architects can use to track billable hours, monitor project timelines, and analyze time spent on different tasks. It offers features such as project-based time tracking, reporting, and integrations with other tools.


PDF Viewing and Markup

Bluebeam Revu


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Bluebeam Revu is a comprehensive PDF solution designed specifically for the construction industry. It offers advanced markup and collaboration tools, allowing architects to review and mark up PDF drawings, create custom markups, and collaborate with others in real-time.


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